Request for Information: On-site Digitization Services for Classified and Unclassified Federal Records

The Department of Energy Office of General Counsel seeks vendors to digitize approximately 2,000 boxes of classified and unclassified federal records on-site at the DOE Forrestal building in Washington, DC.

On-site digitization of approximately 2,000 boxes of classified and unclassified paper records into NARA-compliant digital formats suitable for integration into a Commercial Off-the-Shelf Electronic Records Management (ERM) system. All work must be performed on-site at the DOE Forrestal building; records cannot be transported off-site.

• Personnel must possess DOE Q security clearance to handle classified records
• Demonstrated experience with federal government on-site digitization projects of similar scale (2,000+ boxes)
• Compliance with NARA standards (36 CFR Part 1236 Subpart E) for digitizing permanent federal records
• Secure chain-of-custody protocols and physical security procedures for classified and unclassified records
• Portable scanning equipment certified for use in classified processing environments with documented security certifications

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